E-mail, is a method of exchanging digital messages, designed primarily for human use. Electronic mail, often abbreviated as email. E-mail systems are based on a store & forward model in which computer server systems accept, forward, deliver and store messages on behalf of users, who only need to connect to the e-mail infrastructure typically with a network-enabled device for the duration of message submission.
Magnitude of e-mail
Sending an email is more efficient than writing & sending a manual physical letter, for its fast & inexpensive. Email is preferred over the physical letter written on the paper because of the following reasons:
1. E mail has no production, material or postage expenses.
2. It is time aving & more efficient.
3. It can be sent to more than one person at a time.
4. It is more private & reliable form of information.
5. It generates an immediate response.
6. It is targeted.
7. Email will help togrow your organization.
8. It expands you reach.
9. It allows you to faster long lasting relation-ships.
E-mail policy
For the policy to be effective the document should be clear & simple wording & not to be longer then 3-4 pages. You can't expect employees to read a long complicated document, since you want them to remember what it says. List short bullet points, so that an employee can easily find rules in case they are unsure:
Scope of email
Users of e-mail
2. Usage by adolescents.
3. Usage by college students.
4. Usage by Matures.
5. Usage by blogger.
6. Usage by portable technologies.
7. Usage by information society.
Magnitude of e-mail
Sending an email is more efficient than writing & sending a manual physical letter, for its fast & inexpensive. Email is preferred over the physical letter written on the paper because of the following reasons:
1. E mail has no production, material or postage expenses.
2. It is time aving & more efficient.
3. It can be sent to more than one person at a time.
4. It is more private & reliable form of information.
5. It generates an immediate response.
6. It is targeted.
7. Email will help togrow your organization.
8. It expands you reach.
9. It allows you to faster long lasting relation-ships.
E-mail policy
For the policy to be effective the document should be clear & simple wording & not to be longer then 3-4 pages. You can't expect employees to read a long complicated document, since you want them to remember what it says. List short bullet points, so that an employee can easily find rules in case they are unsure:
- Commercial.
- Productivity.
- Legal.
Scope of email
E-mail is corporate assets and critical components of communication systems. The E-mail system is provided by the company for employees to facilitate the performance of company work and their contents are the property of . Although the company does not make a practice of monitoring these systems, management reserves the right to retrieve the contents for legitimate reasons, such as to find lost messages, to comply with investigations of wrongful acts or to recover from system failure.
- E-mail uses across all communication.
- E-mail uses in the business.
- E-mail uses in the workplace.
- Technology resource usage policy & work rule.
- Inernet chat rooms, blogs, & interactive website communication.
- Emergency contact.
- Information on offline social contact.
- Seeking information on civic engagement.
Users of e-mail
Sometimes email isn’t the right communication tool. Either you’re trying to get too much information from someone - or too many people - or you’re conveying too much information.
Dave Pollard not only discusses some situations where email probably isn’t a suitable communication tool, but also put together this flowchart for figuring out which tool is right.
1. Usage by e-mail marketer.
2. Usage by adolescents.
3. Usage by college students.
4. Usage by Matures.
5. Usage by blogger.
6. Usage by portable technologies.
7. Usage by information society.
